Project Management Coordinator 8231

Job Description

Program management coordinators provide leadership, organization and coordination to support a PMO’s key activities, encompassing program planning, governance and project management. Project management coordinators ensure all projects administered by the PMO adhere to the best practices and standard approaches for program and project management. They manage change and promote the continuous improvement of project management related processes. Project management coordinators are excellent communicators and guide project stakeholders in defining project scope and ensuring the effective utilization of resources.


General Responsibilities:

·         Mid level managerial role.

·         Manages project and/or program managers and project management administrative employees within the scope of the PMO. 

·         Receives assignments in the form of objectives and determines how to use resources to meet schedules and goals. 

·         Provides guidance to team members within latitude of established company policies.  Recommends changes to policies and establishes procedures that affect group. 

·         Works on issues of diverse scope where analysis of situation or data requires evaluation of a variety of factors, including an understanding of current business trends. 

·         Follows processes and policies in selecting methods and techniques for obtaining solutions. 

·         Faces variable situations that require analytical, interpretive, evaluative, and/or constructive thinking and requires research for solutions or new applications within program management. 

·         Uses innovative and strategic thinking in applying theories, principles, and concepts for all but the most complex issues. 

·         Exercises judgment on the basis of the financial services industry or experience in project / program management and considers various courses of action. 

·         Discusses only the complex, unusual situations with CIO. 

·         Acts as advisor to team members in meeting schedules and/or resolving problems. 

·         Develops and administers schedules, performance requirements, and may have budget responsibilities. 


Daily Operations:

·         Assist and advise leaders, managers, and teams to the best use of project management disciplines and approaches within a fast-paced, high tech environment.

·         Act as a reference point for PMO queries and information and an advocate for best practices in project management

·         Maintain processes to ensure project management documentation, reports and plans are relevant, accurate and complete

·         Track and report on project portfolio performance, providing a real-time, comprehensive, and prioritized view of all projects

·         Provide assistance to maintain and update the project management framework and disciplines necessary to support a PMO

·         Develop positive relationships with managers and staff to enable the PMO to provide support including facilitation, tracking and reporting on projects, and training

·         Assist in managing enterprise level resource allocation, including adjustments based on emerging business or technical opportunities and challenges

·         Assist with establishing PMO stakeholder management plan and implementation of the communication framework

·         Understand the deliverables of internal and external PMO customers and contribute to success through cooperative and collegial processes

·         Develop and maintain a basic understanding of customer policies and procedures as relevant to processes.

·         Supervises the project and program managers to ensure that all projects within the scope of the PMO are delivered within the defined scope, quality, time and cost requirements.


Performance Improvement:

·         Builds and provides direction and day-to-day operations to the PMO. The PMO scope may include technical and/or non-technical programs for a hospital segment or division.

·         Defines and develops project / program management best practices, processes, and policy to ensure alignment with corporate strategy and goals.

·         Share lessons learned and best practices across programs, building relationships with stakeholders and brokering relationships at all levels.

·         Partners with multi-departmental leadership and other stakeholders to locate opportunities and develop and prioritize projects according to relevant measurement criteria.

·         Maintains the efficiency of important aspects of the project management process such as planning, scheduling, and budget and risk assessment. Provides executive management with forecasts of available resources and program status.


Salaries are calculated upon applicable experience


·         Extensive knowledge of project management standards, processes, procedures and guidelines

·         Knowledge of the industry project management best practices (i.e., Project Management Body of Knowledge - PMBOK)

·         Knowledge of various types of IT project methodologies and life cycles (e.g., conversions, incremental, rapid delivery, classic or traditional waterfall phases of analysis, design, development, testing, implementation) and the correct project application

·         Knowledge of standards relevant to the software industry  (e.g., ISO, CMM, Six Sigma)

·         Knowledge of healthcare services  \ hospital industry

·         Advanced skill in the use of project management software to manage projects (e.g., MS Project and auxiliary tools, such as earned value database, audit tools, project repository, including risk, issues and action items database, SLIM Estimate, Metrics and Control, PlanView, Platinum Process Continuum)

·         Demonstrated skill in managing project budgets and timelines

·         Skill in the use of negotiation techniques to reach agreement when there are widely-differing viewpoints

·         Excellent analysis, problem-solving, team, conflict management and time management skills

·         Excellent verbal and written communication skills

·         Ability to interact effectively with all levels of staff up to executive, as well as non-employed physicians, vendors, and other stakeholders as required.

·         Ability to set clear expectations, manage team performance and build high morale among team members

·         Ability to maintain confidentiality and carry out assignments that are sensitive in nature



·         A Bachelor's degree in Business Administration or other related discipline; or equivalent combination of education and experience that is required for the specific job level.  Advanced degree is preferred.

·         Project Management Professional (PMP) certification and related additional certifications highly desired.  Active pursuit of certification may be acceptable if job experience compensates.

·         Typically requires six or more years’ experience managing large, high risk, highly complex projects that may have high corporate visibility or be strategic to the corporation and one or more years of management responsibility.

Date Posted:
Midland Memorial Hospital Main Campus
Midland, Texas
Hospital Information Systems